In recent years, teleworking has grown very significantly, becoming very popular, especially with technological advances that facilitate remote communication. In this note we will review some tools and technologies to increase productivity.
Today, we have the technology required to stay productive while working from different locations, however, the wide range of teleworking tools available complicates the optimal choice at the enterprise level.
In order to make your decision easier, we present in this article the main applications and programs for teleworking, helping you select the most appropriate set of digital solutions for your needs.
Fluid communication is going to make a difference
The fundamental basis of teleworking lies in communication, which establishes a bridge between employees, their supervisors and the company itself. The most crucial interaction for productivity is the one that connects team leaders with their employees, which can be less immediate in this remote work modality.
Therefore, it is important to have various communication channels, available both in Lenovo laptops as on mobile devices. Instant chats, specific applications for video calls, email and phone calls are the most used for this purpose.
Depending on the type of message, some channels will be more effective and appropriate than others. It would be advisable to seek advice from consultants on the communication models in which it would be beneficial to invest. Generally speaking, for formal or crucial information, such as a project handover, it is more convenient to use email.
To solve a problem, it is always more effective to use a phone call or a video call, it is always recommended that it be on your PC so that you can solve a task on your screen led if necessary. For less urgent queries or notifications, it is preferable to use a chat, either sending it directly to the recipient or to a group that includes team members.
Guidelines for good success in teleworking
Efficiency, increased productivity and cost reduction will always be three key aspects for managers and managers when selecting new technologies aimed at the success of their teleworking program.
A wise choice will pave the way to satisfactory results. However, when selecting the most suitable teleworking tools, it is crucial to consider a number of key aspects.
– Simple installation and compatibility with the company's data processing hardware.
– Security aspects, such as data protection and the ability to recover information.
– Communication technologies involved.
– The network environment where it will be used.
Although it is proven that the productivity of working from home is considerably higher compared to working in the office, challenges always arise that test performance.
At the same time, and this fact is extremely important, believe it or not, internal communication plays a fundamental role in keeping the team informed about events within the company, such as its financial situation, ongoing projects, new hiring and other relevant aspects.
Define schedules and work systems, another key
To achieve good effectiveness, it is key to create a project that provides autonomy to the worker and has a delivery schedule, which is why it is important that a series of guidelines be executed.
Set an initial schedule: While flexibility is one of the most appreciated advantages of teleworking, as it allows each employee to manage their time more effectively, it is important to reach consensus with the team to establish a period during the day when everyone is available .
Avoid overloading the worker: It is crucial for the leader to be clear about the time it will take each employee to complete a specific task or project, both to determine if they can take on other responsibilities and to free them from additional tasks if they feel overwhelmed.
Understand team challenges: It is suggested to hold a brief meeting at the beginning of the workday to learn about each team member's progress on their tasks and address any questions they may have. It is also an opportunity to find out if any team member plans to be absent at any time during the day, whether for personal or work reasons.
Look for a hybrid system: To achieve an improvement in productivity, a proposal may be to telework two or three days a week.
What about control tools?
The leader's interest in the performance of his team should not lead to excessive use of communication, such as constant monitoring through calls and emails, which could be counterproductive.
Companies may use, as stipulated by law, cameras, screen monitoring and computer systems to control working hours. In many cases, these resources are integrated into digital platforms that record the work time of each employee, supervise (and record on video) their performance in front of the team and perform analysis to improve production: evaluating the hours dedicated to each project, the employee routines, among other aspects.
The essential tools for teleworking
Platforms for online communication: Tools such as Slack, Microsoft Teams, Zoom and Google Meet are essential for real-time communication, organizing virtual meetings and group collaboration, essential to use in Lenovo laptops.
Email: Although it may seem basic, email is still an essential tool for asynchronous communication and task management.
Document collaboration tools: Google Workspace (formerly G Suite), Microsoft Office 365, and similar tools enable real-time collaboration on documents, spreadsheets, and presentations.
Cloud storage: Services like Google Drive, Dropbox, and Microsoft OneDrive are essential for storing and sharing files securely and accessible from anywhere.
Time management tools: Apps like Toggl, RescueTime or Focus@Will help you keep track of time and manage personal productivity.
Task and calendar management software: Apps like Todoist, Wunderlist, Google Calendar, and Microsoft Outlook help organize tasks, set reminders, and manage agendas.
Security and privacy tools: To ensure data security and information privacy, it is important to use security software such as VPNs, antivirus, and data encryption tools.
Telepresence and virtual reality tools: To improve the meeting and collaboration experience, telepresence and virtual reality technologies are gaining ground, enabling more immersive and realistic interaction between distributed team members.
Version control and code collaboration tools: For software development teams, platforms like GitHub, GitLab, and Bitbucket are essential for managing source code, collaborating on projects, and version control.
These tools and technologies are just a few of many available to improve productivity and facilitate remote work. Choosing the right tools will depend on the specific needs of each team and organization.
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