“Taleem” identifies 3 stages for administering tests in schools

The Emirates Foundation for School Education “Taleem” has identified three stages for administering tests in public and private schools that implement the government curriculum, for the academic year 2023-2024, explaining that the first stage is the “pre-test” stage and is related to preparing for the tests before they are conducted, while the second stage is “during “Testing” details what should be done on the day of the test and how to prepare the place where it is conducted, while the third stage, “post-testing,” specifies the procedures to be followed after the tests are over, such as correction and monitoring of results.

The first stage

In the guide to preparing for and implementing tests in schools for the academic year 2023-2024, the Foundation detailed the three stages, indicating that the first is the preparation stage, that is, “pre-test,” and includes a package of procedures that include introducing students, parents, and teachers to the approved evaluation policy guide for the academic year, in addition to To ensure the completion of the formative assessment inputs “score monitored” in the institution’s approved electronic system “Al-Manhal”, according to the application and approval periods, as well as preparing students to perform the tests in a positive manner, and committing to implementing the instructions during the application of the test, in addition to forming examination committees and distributing tasks, roles and responsibilities. .

She added that the administrative procedures also include the signing of the school principal and those responsible for conducting the tests, a “pledge document” to maintain the confidentiality and integrity of the tests, and circulating schedules sufficiently in advance of the tests, in addition to inventorying critical medical cases, people of determination, and students applying for tests abroad, securing their needs, and developing a communication plan. With them, in addition to classifying students of determination and determining their individual educational plans in “Al Manhal”, in addition to assigning and adapting the test or modifying it according to the needs of students each year and their classification, and inventorying critical medical cases and external committees, in addition to organizing the test halls according to the guidelines, and providing an indicative map. To distribute the halls.

The procedures of the first stage, according to the institution, also include ensuring that the examination halls are free of scientific materials related to the academic subjects, and ensuring that the seats are spaced sufficiently so that the distance between them is at least one meter, as well as ensuring that the number of students in the examination halls does not exceed 25 students, with the exception of The halls are large in size, and also ensure the availability of quality standards for the test halls, which include clocks, appropriate lighting, ventilation, and appropriate student seats.

This stage also includes some technical procedures, most notably ensuring that the accounts of all teachers and administrators are activated, and that their accounts are accessible in “Al-Manhal” and the smart learning portal, in addition to ensuring that 100% of students are registered in the classroom in “Al-Manhal,” according to the correct grade, track, and section. Ensuring the completeness and accuracy of all student information in Al Manhal, in addition to ensuring that all student accounts are activated, and that all student devices are updated with the latest versions of the required applications.

The second phase

According to the guide issued by “Taleem”, the second stage “during the test application” includes several procedures, including: the necessity of verifying the delivery of the exam booklets, verifying the integrity of the data on the question box and envelopes according to the day of application and the study subject, and verifying the daily attendance and departure program “distribution schedule for invigilators and invigilators.” », In addition to opening the question boxes and envelopes and distributing the envelopes to the invigilators and not opening the reserve envelopes except when necessary, while ensuring that the invigilator receives the correct test according to the schedule 10 to 15 minutes before the start of the test, and assigning a team at the school level to receive test-related inquiries from the committees and follow them up. And respond to it.

It is also necessary to ensure that all invigilators do not carry mobile phones or other devices in the testing halls, and to organize the students in their testing areas, in addition to ensuring that they do not possess any unauthorized devices, such as mobile phones, watches, smart devices, and tablets.

At this stage, the institution also stressed the need to maintain students’ continuous focus while observing the exam, ensure adherence to test dates, never tolerate disturbance, monitor any violations or cases of disruption to the testing system, collect supporting evidence, apply the applicable regulations and procedures, and receive answer booklets. Students are hall monitors according to the approved numbers, inventorying unused question booklets, approving receipt and delivery forms, recording the attendance and absence of students according to the established mechanism and keeping records.

For Grade 12, all test booklets and attendance reports must be collected and submitted to the designated Grade 12 Test Marking Center within the specified time frame.

third level

The guide explained that the procedures for the third stage “after applying the test” include: distributing grading tasks to teaching staff or committees formed by the school administration for grades three to eleven, and publishing the “answer forms” correction guide from “Al-Manhal” so that they are available. One hour after the end of the test, in addition to using the marking guide prepared centrally by the Department of Evaluation and Student Measurement in estimating grades, and assigning teachers to evaluate and review students’ papers and approve grades for grades three to eleven in a period of no less than three days, and grades are estimated for central tests. All types collectively for all subjects as much as possible, unless a sufficient number of teachers are not available.

The guide emphasized the necessity of ensuring that students’ answer sheets are reviewed before monitoring the grade in the electronic system “Al-Manhal,” reviewing the monitoring on paper and electronically, approving grades in the electronic system, and not disclosing any details about students’ results, whether to students or parents, before officially announcing the results, and analyzing the results. Students after announcing it, identifying strengths and weaknesses and building remedial and enrichment plans according to the results. If inaccuracy in submitting the score in Al-Manhal is noted, a request to change the score must be followed up.

• Each stage includes a set of administrative and technical procedures.