It happens to everyone from time to time: you send an email, only to find out shortly afterwards that you haven’t added the attachment. Fortunately, there is a handy trick that will help prevent this.
Most major mail services now have a function that reminds you to add an attachment. Do you write the word ‘attachment’ or ‘attachment’ in a message and do you want to send it without a file? Then a notification pops up. Below we explain how this works for the most popular services.
With Gmail, the attachment reminder is turned on by default, although it works somewhat specifically. You are automatically reminded to add an attachment if you use the words ‘see the attachment’ in an email, but it will not work with simpler variants such as ‘see attachment’ or just the word ‘attachment’.
In addition, Gmail must be set to the correct language, which you do by pressing the gear at the top and choosing ‘View all settings’. If Gmail is in English, the reminder only works for terms such as ‘see attachment’.
You can also use the Chrome plugin for Gmail mail butler add to your browser. Within the settings of this you can add a few words such as ‘attachment’ and ‘document’, so that a reminder pops up more often.
Outlook has an attachment reminder in its app as well as on its website, which turns your art on or off in the mail settings. Then click on the gear, press the option for all settings at the bottom and go to the option ‘Attachments’. There you can check the box next to ‘Notify me when I send a message in which the attachment may be missing’.
The same applies to Outlook: make sure that your mail program is set to the correct language. Those who use the service in English will only be reminded with words such as ‘attachment’ to attach a file.
We also notice that the signature in Outlook can cause problems. If it has a picture, Outlook will see it as an attachment – so you won’t get a reminder to add anything.
Apple’s mail app doesn’t have an official attachment reminder feature, but there is an alternative. The plugin is available in the App Store mail butler, which adds the option to warn about missing attachments.
Within Mailbutler’s settings you can choose which words are taken into account, such as ‘file’, ‘attachment’ and ‘document’. If one of the set words is mentioned and the attachment is missing, Mailbutler sounds the alarm.
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