They allow users to limit the duration of the video conference, share the agenda or receive the summary of what is spoken by email
Although most companies have decided to return to face-to-face work, there are still some in which teleworking is maintained and others that have opted directly to leave their employees to decide whether they go to the office or work remotely. The fact is that since the beginning of the pandemic, companies have had to make a living not only to maintain the work activity of companies from a distance but also to manage the tasks of their employees (both in person and remotely) through multiple video conferencing programs, which are definitely here to stay.
The objective now is to find formulas and work procedures that combine both options without reducing the productivity of companies. These are some of the programs that have been designed in recent months to make virtual business meetings as effective as possible. Of course, almost all applications have a monthly subscription cost.
I agree
Allows you to share agenda and assign tasks
It is one of the few applications that is translated into Spanish. In addition to creating meetings, it also allows assigning tasks to each employee and sharing the agenda with the team, so that everyone can see what each one is working on to prevent the meeting from being too long with all kinds of explanations. The person who creates the videoconference is also the one who controls access to its contents. In addition, the duration of the meeting can be limited to optimize time. It is an online app that integrates with Microsoft Teams, Calendar or Outlook.
LessMeeting
Promises to reduce videoconferencing time by 18%
LessMeeting follows the maxim that less is more and proposes setting a time limit for each video conference and reducing the number of meetings using other productivity tools. In fact, the company promises to cut meeting time by 18%. With the LessMeeting application, participants can add notes on what is being discussed during the video call and then receive a kind of summary of the talk via email. Jobs are synced with some of the most popular task management software like Office 365G Suite.
Minutes.io
Perfect for those looking for efficiency and simplicity
This is the ideal application for those looking for efficiency and simplicity. Minutes.io offers its users a quick way to call a meeting indicating the points of the day. During the meeting, the user takes notes and, at the end, sends the minutes of the meeting to all who have participated in it.
It is a web application in which the information is available online and offline, for example, when the user is on a plane and does not have an internet connection, it can be used from the tablet.
I look
Works like a virtual whiteboard
In physical meetings, it is common to use a whiteboard to explain ideas or show flowcharts, also using sticky notes or digital markers. Well, the Miro application works as a collaborative whiteboard and is ready to be used in video conferences or in teams that share an office by integrating it into Dropbox, Box, Google Suite, Trello, Excel, Evernote, Jira or Slack, among others. Includes templates with diagrams, mind maps, and workflows. Anyone on the team can edit what has been written. It gives the option of adding advanced security controls so that no one outside the company can access the boards.
Ntask
Link video calls to specific tasks
How many meetings are left in a waste of time because no defined objectives are set or it is clear what has been discussed? The nTask application tries to fix this common problem. It’s a complete project manager with a to-do list, issue tracking, and this is the strong point, an in-app meeting manager with a calendar where a meeting can be linked to a task. It also allows you to establish an agenda with the key points of the discussion and you can share the materials for other members to review them, in addition to adding the final decisions that are adopted in the meeting so that the attendees review them and propose changes if necessary. It has integration with Zoom to be able to make audio and video calls.
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